Accurate Stock Management

Inventory management is the process of monitoring, organising, and controlling a business’s stock levels, including raw materials, components, and finished goods, to ensure the right products are available when needed. It plays a critical role in balancing supply and demand, reducing excess inventory, preventing stockouts, and improving cash flow.

Effective inventory management involves tracking stock movement in real time, forecasting demand, and automating key tasks like reordering and stock updates. Businesses use inventory management systems to gain visibility across warehouses, sales channels, and suppliers, helping them make informed decisions and respond quickly to changes in demand. Whether you’re a retailer, wholesaler, or manufacturer, good inventory management is essential for operational efficiency and customer satisfaction.

At its core, inventory management software helps by integrating your business’s selling outlets while syncing orders, returns, customer information, and accounts back to your back office.

Using advanced technology and automation, our system allows retailers of all sizes to manage, organise and track their purchases and product sales and automate manual tasks.

Whether a business operates online or in-store, uses drop-shipping, or operates across multiple locations, an inventory system should manage it all from one central source. That means the ability to see, at a granular level, everything that is happening with your orders, from how much stock is in your inventory, to what’s on back-order, and what’s being held up in the warehouse.

With the right system in place, you should also know the profitability of every item in your inventory, your most successful (and unsuccessful) promotions, and the performance of different suppliers. By giving your team the tools to work efficiently, you’re equipping your business with the data to make important strategic decisions.

It’s common for small businesses to assume that inventory management is an expensive investment.

Traditionally, these types of services needed to be purchased outright, hosted on-site, and run by a set of developers. The costs involved in the upfront payment and ongoing upkeep often meant smaller businesses could not afford to invest. Fortunately, the growth of these solutions and ERP in general over the last century has fuelled the demand for more accessible products.

Cloud-based inventory management software is perfect for SME’s (small to medium enterprises) looking for a more affordable and easy-to-implement solution. Instead of a one-off purchase cost, cloud-based platforms often employ affordable monthly subscriptions based on users.

For SME’s, it’s also worth remembering that implementing a cloud-based system won’t take nearly half the time that a larger-scale operation would. Within six weeks, businesses can have their entire operation running better than it ever did before.

From the moment an order arrives on-site to the moment it leaves, our system will ensure every item is tracked, allocated, and delivered to the right place at the right time – be that within your warehouse, or with your courier. This is particularly useful for those using drop-shipping who will never be in physical contact with any stock. Our shipping management features offer customers access to branded slips and invoices, shipping labels, unique courier rules and more.

Khaos Control is proud to offer integrations with many leading shipping couriers, but should you need an integration we don’t currently offer, our open API can align with your specific shipping requirements.

Whether it’s finances, sales, customers or suppliers, small business owners already have a lot to stay on top of. The simple fact is, if you’re handling stock in your business, you should be making the most of free or start-up stock control tools.

Advances in inventory and stock control technology mean there are a number of different tools catered specifically for smaller businesses, all for a reasonable cost. Even if you’re not selling in large quantities, it’s important to track and monitor your inventory flow. As your business grows, so do the levels and scale of your inventory demands. Implementing the right tool means your business can scale gracefully, without the hassle of data migrations or training staff on new systems.

Whether you’re operating a single store, several retail outlets or multiple distribution centres, our software allows you to control each of your sites virtually, fulfilling orders and moving stock back and forth, all from one central location.

Out of stock of a product at one of your sites? The immediate visibility of stock levels means you can quickly fulfil orders with stock held at your other sites. This offers a new level of flexibility when it comes to sales order fulfilment and ensures your customers stay happy, even in a stock emergency.

Just as a normal site would operate, you can use ‘virtual sites’ to separate stock for specific marketplaces, customer groups or trade shows.

The nature of living in such a connected world means it’s easier than ever for SME’s to expand their operations globally. Likewise, most wholesalers rely solely on buying and selling stock overseas, making a suitable inventory management system a critical part of their operation.

Khaos Control allows businesses to expand their inventory operations with ease, providing users with tried and tested international selling features. From automatically generated currency conversion rates to country-specific VAT and EC sales reporting, our international inventory features keep overseas operations streamlined and accessible.